Project Update, AGM Meeting Notes and Next Meeting 30th March 2014

 

Dear all,

 

Please find the meeting notes from the AGM held on 2 February 2014 here.

 

As indicated our next meeting will be at 5pm on Sunday 30 March 2014. Please RSVP to bsora@hotmail.co.uk.

 

In the meantime, Greig Adams of DM Hall has confirmed that this project is notifiable to the Health and Safety Executive, and he attached the following:

 

• Programme of Works 
• Construction Phase Health and Safety Plan

He also said:

"There are some duties for the co-proprietors under the CDM Regulations and these are listed below. Most of these are common sense items and have been dealt with already. The Health and Safety File is prepared once we are on-site and throughout the contract works. DM Hall are appointed to act as CDM Coordinator on the project, we will therefore send the F10 form to the HSE. Basically, we are at point 7 on the list now".

 

Client Duties under CDM Regulations

1.     Check competence and resources of all appointees

2.     Ensure there are suitable management arrangements for the project welfare facilities

3.     Allow sufficient time and resources for all stages

4.     Provide pre-construction information to designers and contractors

5.     Appoint a CDM co-ordinator

6.     Appoint a principal contractor

7.     Make sure that construction work does not start unless a construction phase plan is in place and there are adequate welfare facilities on site

8.     Provide information relating to the health and safety file to the CDM co-ordinator

9.     Retain and provide access to the health and safety file

 

The key points  for us to note are really the dates the scaffolding will be up, i.e. 17 March 2014 until Mid July 2014. 

Also, if you have not already done so, please remember to contact your home insurance provider.

We'll aim to keep you posted as we go, and if you have any questions, please contact bsora@hotmail.co.uk  or Greig directly.

Kind regards,

Catriona

for

BSORA

It's a date! 17th March 2014

 

Dear all,

 

You should by now each have received a letter from DM Hall (dated 3 Feb 2014) outlining some of the preparations we are required to attend to before our project finally gets started.  One of the most important of these will be for us to each contact our respective insurers to inform them of the work to be carried out and giving the dates.  (A separate letter from DM Hall will have been included to make it easy for you to simply send it on.) 

 

The letter also includes an outline timescale that confirms: 

• Proposed start date for erection of scaffolding  - 17th March 2014
• Proposed start date for works to commence - 24th March 2014
• Envisaged completion date - 16th May 2014

Please note that access to properties will be required by the contractors (James Breck) to make sure that the chimneys are appropriately blocked up etc.  This is to avoid any excessive soot coming in to our homes, although we must all be prepared for there to be at least some dust.  The letter also gives some guidance on what we can each be doing to seal window frames, and check that they all have locks fitted.

Access is likely to be required in the first week, i.e. week commencing 17th March 2014, so please be prepared to make suitable arrangements for this.

 

The work will generally take place between 0800 and 1630hrs, Monday to Friday, although there may be a requirement for a bit of Saturday work.


We've also been advised that as TV aerials and satellite dishes may have to be moved, this might mean a slight disruption to reception, so you have been warned!  This should be minimal and they will all be put back afterwards.


Key contacts are all included in the letter. 


If you are the owner, please make sure that your tenants are informed of all this.  We'll aim to keep you posted here, and if anyone has any other questions, please contact us on bsora@hotmail.com.  


Kind regards,


BSORA Committee